Assistant to the Principal [United States]

 

Under the supervision of the Principal, the Assistant provides support to the Principal in a wide range of office and school operations; coordinates and organizes office activities and coordinates flow of communications and information for the Principal; provides support by planning, organizing, supervising, and participating in the school office administrative operation; maintains confidentiality of sensitive and personal information; prepares and maintains a variety of records and reports related to assigned activities.

Requirements

Essential Duties and Responsibilities

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• Performs diverse office-related managerial responsibilities within areas and limits of authority as delegated by the
  Principal; coordinates and organizes office activities and coordinates communications and information flow for the Principal.
• Handles routine issues and emergencies, makes decisions independently or collaboratively, and recommends action as appropriate.
• Compiles information and prepares and maintains various records and reports related to assigned activities.
• Inputs various information into an assigned system; assures input and output data accuracy.
• Maintains confidentiality of various aspects of school operations including sensitive and personal information.
• Performs a wide variety of secretarial and registrar work, including typing and word processing, proofreading, filing,
  recording information and processing and distributing correspondence.
• Serves as an information resource person and liaison between the school’s shareholders.
• Assists with registration duties as needed.
• Communicates with personnel and various outside agencies to exchange information, request and provide materials,
  coordinate activities and resolve issues or concerns.
• Receives and greets visitors and provides information; screens correspondence and telephone calls for the Principal
• Establishes, maintains, and assures proper use of confidential files.
• Secures substitutes to assure adequate coverage for school site; orients substitute personnel and provides keys and pertinent information.
• Performs assigned financial duties and maintains assigned financial records, school budgets, and site accounts.
• Prepares and submits purchase orders and work orders as assigned; prepares reimbursement requests and deposits
  according to established procedures.
• Composes correspondence independently or with general instruction on a wide range of subjects requiring knowledge of procedures and policies of the school and the Archdiocese.
• Attends and participates in assigned meetings and training; prepares minutes from notes as required.
• Updates and maintains multiple calendars as assigned; organizes appointments and meetings and arranges for school visitations and facility use.
• Assists with planning school events and field trips as needed.
• Tracks and orders assigned school supplies according to established procedures and ensures appropriate supplies are maintained.

Qualifications and Skill Set
Knowledge of:

• Organizational operations, policies, and objectives.
• Correct English usage, grammar, spelling, punctuation, and vocabulary.
• Modern office practices, procedures, and equipment.
• Operation of a computer and assigned software.
• Telephone techniques and etiquette.
• Principles of providing training and work direction.
• Basic first aid techniques.
• Interpersonal skills using tact, patience, and courtesy.
• Oral and written communication skills.
• Basic math.

Ability to:

• Perform various clerical and secretarial duties to relieve the Principal of administrative and clerical detail.
• Learn school organization, operations, policies, and objectives.
• Interpret, apply, and explain laws, codes, rules, regulations, policies, and procedures.
• Assure smooth and efficient office operations.
• Maintain a variety of records, logs, and files.
• Understand and carry out oral and written instructions.
• Compose correspondence and written materials independently or from oral instructions.
• Establish and maintain cooperative and effective working relationships with others.
• Serve as liaison between administrators, faculty, staff, students, parents, and the public.
• Meet schedules and timelines.
• Complete work with many interruptions.
• Work independently with little direction.
• Work confidentially with discretion.

Education Requirements

• An earned Bachelor’s degree from an accredited University or College.

Physical Requirements

• Sitting, standing, and walking for extended periods.
• Dexterity of hands and fingers to operate assigned equipment and a computer keyboard.
• Hearing and speaking to exchange information in person and on the telephone.
• Reaching overhead and above shoulders to retrieve files and materials.
• Bending at the waist, kneeling, or crouching to file materials.
• The employee must occasionally lift and/or move up to 25 lbs.

Schedule Monday – Friday; 7:30 am – 3:30 pm (approx). 12-month position; non-work days are negotiable
All legal holidays observed, as well as a 1 week holiday at Thanksgiving and Easter and a 2 week holiday at Christmas.

Please send (1) a cover letter stating your interest in working at SMPrep;
(2) and a complete resumè to Dr. Neil Quinly, Principal: nquinly@smprep.org
Only complete applications will be considered. Thank you.

Wage Range
The rate of pay offered to the selected candidate is based on internal pay policy and budget. New hires are commonly paid at the minimum of the wage range or within the lower part of the range. We consider a number of factors when making compensation decisions including, but not limited to, skill sets, experience, training and other department needs.

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